Library Technical Assistant III

Job ID
# of Openings Remaining
Full-Time Regular
THE LPA Billy Rose Theatre Collection


The New York Public Library for the Performing Arts (LPA) houses one of the world's most extensive combinations of circulating, reference, and rare archival collections in its field. These materials are available free of charge, along with a wide range of special programs, including exhibitions, seminars, and performances


LPA is seeking a Library Technical Assistant III who will provide administrative support to the Billy Rose Theater Division and the Theatre on Film and Tape Archive.


Principal Responsibilities

  • Answers departmental phones and routes calls / responds to research inquiries by phone, fax, and email / opens, sorts, and routes all departmental mail
  • Maintains acquisition, administrative, donor and production files
  • Monitors office supplies for staff and screening room and submits orders for the division
  • Staffs TOFT screening room as needed to cover vacations and sick days
  • Processes invoices, check requisitions, purchase orders, and reconciles credit card expenses
  • Prepares all contact sheets, contracts, permission forms, correspondence and invoices for TOFT shoots and dialogues
  • Assists with project managing TOFT shoots: books tickets to scout productions as potential tapings, secures theatre reservations for video production crews, maintains checklist of all tasks and deadlines, prepares on screen credits for shoots and dialogues, keeps shoots on schedule
  • May, on occasion, help with the creation of service copies of video and audio content by, for example, burning files to optical disc (DVD or CD)
  • Performs related duties as required

Key Competencies

  • Accountability and Professionalism – Demonstrates enthusiasm for and commitment to the position and accepts responsibility for personal actions.
  • Customer Service – Commits to meeting the expectations of internal and external customers. Listens and responds effectively to customer questions; resolves customer problems to the customer’s satisfaction; respects all internal and external customers.
  • Collaboration and Teamwork – Supports a positive team environment in which members participate, respect and cooperate with each other to receive desired results.
  • Job-Specific Knowledge and Skills - Plans, prioritizes, and organizes work effectively to produce measurable results; keeps current with and effectively applies new work methods, skills and technologies to complete work.

Minimum Qualifications

  • Bachelor’s Degree and successfully demonstrated administrative experience.
  • Successfully demonstrated knowledge of contemporary figures, works, and institutions in New York and American theatre.
  • Successfully demonstrated computer skills, including Microsoft Word and Excel.
  • Strong oral and written communication skills.
  • Successfully demonstrated ability to work under pressure and meet deadlines with judgment, accuracy, and attention to detail.
  • Strong interpersonal skills, including the ability to deal tactfully and effectively with Library staff, theatre professionals, and the public.
  • Successfully demonstrated ability to execute and prioritize daily office routines

Preferred Qualifications

  • Familiarity with the Workday HR/Financial management software
  • Experience with copy editing
  • Experience with Adobe InDesign  
  • Degree or relevant depth of knowledge in Theatre
  • Experience with video editing software such as FinalCut, Blackmagic DaVinci resolve, iMovie, etc.

Work Environment

  • Research Library
  • Office setting

Physical Duties

  • Ability to lift up to 30 pounds


Starting Salary

USD $34,898.00/Yr.

Minimum Salary (with 2 years of NYPL service)

USD $40,133.00/Yr.

Union / Non Union

Local 1930


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