Director of Strategic Procurement & Risk Management

US-NY-Manhattan
Job ID
2017-9914
# of Openings Remaining
1
Type
Full-Time Regular
Department
PURCH Office of Procurement & Risk Management

Overview

The Procurement Office is responsible for leading and overseeing the Library’s procurement activities, including sourcing suppliers, contract management, organizational spend management, and risk management.  The Procurement team designs and executes processes that enable effective procurement of goods and services from qualified suppliers while ensuring compliance with audit and business control requirements.  Partnering with departments across the organization, the team delivers high quality procurement services that maximize the Library’s purchasing power and take advantage of savings opportunities.

 

The Director of Strategic Procurement and Risk Management oversees the negotiating, structuring, and management of significant contracts that establish business relationships with vendors, customers and/or partners for the organization. Builds strong collaborative relationships across the Library, particularly in high procurement activity areas such as Capital Planning, Technology, and Library Services. Establishes and maintains best practices, inclusive of library-wide policies and procedures for the procurement of goods and services.

Principal Responsibilities

  • Oversees all contract negotiations and management, vendor relationships, and procurement processes for the Library to ensure optimal services, savings, and adherence to company policy
  • Leads the contracts team and mentors and advises the entire team of procurement buyers and specialists
  • Works directly with Capital Planning and Capital Budgeting teams to procure and recommend awards for an array of construction projects both for new facilities and the renovations of existing structures, where applicable utilizing master service agreements and requirement contracts
  • Partners with Legal and Departmental Directors to achieve the best possible outcomes on contractual negotiations, including favorable terms and conditions, best-possible pricing, and other contract-specific matters for various business arrangements
  • Works closely with the Budget Office, particularly during annual budget preparation, to surface opportunities to better optimize resources to achieve fiscal stability and to continuously innovate
  • Develops and maintains clear communications for senior management and the entire organization on procurement and contract activities, including presentations, regular reports, and updates on special projects
  • Provides in-depth analysis, spend analysis, supplier assessments, financial perspectives and market analysis to improve the supply chain and help leverage the supplier base and reduce costs
  • Implements policy and process improvements, including tracking procurement activities, identifying opportunities and communicating changes to Library staff and suppliers
  • Manages RFPs throughout the organization, including large capital projects
  • Maintains and manages Independent Contractors process with Human Resources and Legal teams
  • Reviews and evaluates background checks for Independent Contractors working with children and sensitive information
  • Performs other duties as required

Managerial/ Supervisory Responsibilities

  • Manage a team of 8 procument and risk management professionals

Minimum Qualifications

 

  • Bachelor’s degree and 8+ years of relevant experience
  • Successfully demonstrated leadership and management skills
  • Thorough knowledge and experience with RFx's, vendor evaluation, vendor negotiation, contracting and contract terms and conditions
  • Excellent communication skills
  • Ability to develop relationships and build trust with both internal liaisons as well as vendors
  • Excellent negotiation skills
  • Strong critical thinking and problem-solving skills
  • Proficient with Google Applications and Microsoft Office (Word, Excel), including document editing and tracking changes
  • Experience with automated procurement systems

 

 

Preferred Qualifications

  • A Master’s Degree in public administration or a related field from an accredited institution is a plus
  • Current certification from a recognized national contracting professional organization or national procurement organization preferred
  • Procurement experience in a Not-for-Profit or New York State/ New York City Government environment preferred
  • Experience with NYC, NYS, and Requirements Contracts preferred
  • Experience utilizing Workday strongly preferred

 

 

 

 

Work Environment

  • Office setting

Hours

35 hours per week
Monday - Friday
Evenings and weekends as required

Union / Non Union

Non Union

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