Collection Manager

Job ID
# of Openings Remaining
Full-Time Regular
Collection Development



For the first time in its history, NYPL plans to gain comprehensive and standardized physical and administrative control of its special collections, consisting of nearly 1 million boxes, volumes, and other containers of manuscripts, rare books, archives, prints, photographs, posters, ephemera, art and artifacts, and audio and moving image material.


The NYPL is building a survey team to compile data about the collections and their storage to inform planning for their management. Complementary skill sets are sought to support cross-disciplinary collaboration and learning opportunities around the full risk profile that library special collections face. Candidates with collection care and management, conservation, library preservation administration, and other related disciplines are welcome to apply.


The NYPL is seeking a Collection Manager to act as team leader in a collection survey project. Survey work will be performed in collaboration with conservation, curatorial, and other Special Collections and Preservation Services colleagues.


The survey team is part of the Special Collections and Preservation Services program.The Collection Manager reports to the Senior Manager for Collection Management. The Collection Manager work with two Assistant Collection Managers in surveying collections, monitoring survey progress, compiling, analyzing, and reporting data, and prioritizing collection care projects that need immediate attention. He/she will ensure the quality of data collected, monitor the needs of the Collection Management team, and work closely with the Senior Manager for Collection Management on the progression of the survey project.


This full-time position will combine four days a week of survey work with one day a week directing the team in preventive conservation and collection management tasks.

Principal Responsibilities


  • Assist in survey planning, evaluation, and refinement of survey design and procedures.
  • Directing progression of collection survey across three research libraries.
  • Providing quality control, data analysis, and reporting for the research team.
  • Advising team members on preservation issues for survey purposes as needed.
  • Monitoring needs of and requesting resources for team members.
  • Reporting team progress and managing change to project design with team as needed to meet survey goals.
  • Collaborating with other members of the Collection Management Program on a wide array of tasks as needed.

Managerial/ Supervisory Responsibilities




Key Competencies

  • Accountability and Professionalism – Demonstrates enthusiasm for and commitment to the position and accepts responsibility for personal actions.
  • Customer Service – Commits to meeting the expectations of internal and external customers. Listens and responds effectively to customer questions; resolves customer problems to the customer’s satisfaction; respects all internal and external customers.
  • Collaboration and Teamwork – Supports a positive team environment in which members participate, respect and cooperate with each other to receive desired results.
  • Job-Specific Knowledge and Skills - Plans, prioritizes, and organizes work effectively to produce measurable results; keeps current with and effectively applies new work methods, skills and technologies to complete work.

Minimum Qualifications

  • Masters degree in Library or Archival Science, Museum Studies, Conservation, Arts Administration or equivalent experience, with a specific interest in preventive conservation and collection management.
  • Two or more years of experience working with library special collections, archives, and/or museum collections preferred, especially in a collection management capacity.
  • Demonstrated knowledge of a wide range of special collection formats (with particular interest in book and photograph expertise) and their related preservation issues,
  • Demonstrated knowledge of best practices for collection storage and risk management
  • Experience in performing collection management tasks.  
  • Verbal and written communication excellence, as well as ability to lead, manage change, work independently and as a member of a team.
  • Familiarity with cultural heritage community initiatives to express collection management and preservation needs of collections through risk assessment
  • Experience with collection surveys highly desirable.
  • Preferred planning collection management projects, surveys, extrapolating data, creating reports.

Work Environment

  • Position involves reasonable exposure to dust
  • Ability to wear PPE (personal protective equipment) when appropriate
  • Ability to lift up to 40 pounds and climb ladders simultaneously as well as stand for long periods of time required
  • Travel to all Research Libraries sites as required

Union / Non Union

Non Union


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