Assistant Collection Manager

Job ID
# of Openings Remaining
Full-Time Regular
Collection Development


For the first time in its history, NYPL plans to gain comprehensive and standardized physical and administrative control of its special collections, consisting of nearly 1 million boxes, volumes, and other containers of manuscripts, rare books, archives, prints, photographs, posters, ephemera, art and artifacts, and audio and moving image material.


The NYPL is building a survey team to compile data about the collections and their storage to inform planning for their management. Complementary skill sets are sought to support cross-disciplinary collaboration and learning opportunities around the full risk profile that library special collections face. Candidates with collection care and management, conservation, library preservation administration, and other related disciplines are welcome to apply.


The survey team is part of the Special Collections and Preservation Services program. Survey work will be performed under the direction of Collection Management and in collaboration with Conservation, curatorial, and other Special Collections and Preservation Services colleagues. Survey will involve inventory and assessment of collections in storage four days a week. Collection management and preventive conservation activities will take place on the fifth day, including acting on survey findings, environmental monitoring and integrated pest management, including simple rehousing, collection maintenance, monitoring of storerooms, and other collection risk management activities.


Principal Responsibilities

  • Inventory and assessment of a wide array of special collection material
  • Assisting the Collection Manager in charge of the project in compilation and analysis of data and report writing
  • Identifying preventive conservation and collection management issues requiring immediate attention, participating within the team to develop priorities
  • Collaborating with other members of the Collection Management program on a wide array of tasks as needed

Key Competencies

  • Accountability and Professionalism – Demonstrates enthusiasm for and commitment to the position and accepts responsibility for personal actions.
  • Customer Service – Commits to meeting the expectations of internal and external customers. Listens and responds effectively to customer questions; resolves customer problems to the customer’s satisfaction; respects all internal and external customers.
  • Collaboration and Teamwork – Supports a positive team environment in which members participate, respect and cooperate with each other to receive desired results.
  • Job-Specific Knowledge and Skills - Plans, prioritizes, and organizes work effectively to produce measurable results; keeps current with and effectively applies new work methods, skills and technologies to complete work.

Minimum Qualifications

  • Master's degree in Library or Archival Science, Museum Studies, Conservation, Arts Administration or equivalent experience
    One or more years of experience working with library special collections, archives, and/or museum collections, especially in a conservation, preventive conservation, or collection management capacity
    Verbal and written communication excellence, attention to detail, and the ability to work independently and as part of a team required
    Experience with collection surveys and the appropriate handling of a wide array of collections preferred
    Demonstrated knowledge of a wide range of special collection formats, with special interest in book and photograph expertise, and their related preservation issues
    Demonstrated knowledge of best practices for collection storage and risk management

Work Environment

  • Position involves reasonable exposure to dust
  • Must be able to use reasonable PPE (personal protective equipment) when appropriate
  • Ability to lift up to 40 pounds and climb ladders simultaneously as well as stand for long periods of time required
  • Travel to all Research Libraries sites as required

Union / Non Union

Non Union


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