Collections Processing Assistant II

US-NY-Long Island City
Job ID
# of Openings Remaining
Full-Time Regular
Book Ops


The Sorting and Delivery Department, under the responsibility of BookOps Logistics, contributes to the future vision of Access, Infrastructure, and User Experience. This is done by managing a scalable Sorting and Delivery operation that allows the library to accommodate large volumes of incoming and outgoing materials. This operation is the cornerstone of the Library’s circulating book system. It is designed to leverage each staff member and new technologies to efficiently meet future public expectations for the provision of access and programs.  The Department is also leveraged on a regular basis to perform a diverse variety of non-standard material movement activities in support of countless programs and projects across NYPL and BPL.


The Collection Processing Assistant is responsible with utilizing the Automated Sorter to sort, pack, and stage over 30,000 library items per day moving between the 150 library locations supported by BookOps.  The position ensures a balance is maintained between quality and quantity to prevent backlogs of materials while keeping the sortation error rate below 1%.  Additionally, the position completes a variety of collection maintenance tasks such as fixing barcodes, records, preparing weeded items for resale, and manual sorting of specialty items.

Principal Responsibilities

  • Sorts, receives, processes, and distributes materials and equipment throughout the library system.
  • Works with manual and automated systems to sort all library materials, supplies and inter-branch mail accurately.
  • Ensures that all bins/materials are properly placed within their designated routes.
  • Utilizes elevators, material lifts, and pallet jacks to move materials to their proper locations.
  • When necessary, works at the loading dock to receive, process, stage, and remove library materials.
  • When necessary, operates and maintains the postage mailing machines. Accepts incoming materials from USPS, UPS, and other vendors.
  • Responsible for ensuring all materials are received in good condition, properly addressed, and accurately logged into the tracking system.
  • When necessary, works with other BookOps units to prepare and process print and non-print library materials for research and circulation collections.

Minimum Qualifications

  • High school graduation or high school equivalency certification.
  • Data entry knowledge.
  • Knowledge of Microsoft Word and Excel.
  • Successfully demonstrated ability to maintain a high degree of accuracy in handling detailed work processes.
  • Demonstrated flexibility, reliability, punctuality and attention to detail.
  • Successfully demonstrated ability to work effectively in a team environment, as well as the ability to work well independently in an organized manner.
  • Must be organized and able to work effectively in a fast paced production line atmosphere.
  • Strong interpersonal, oral, and written communication skills.
  • Must be a fast learner who can take direction well.

Preferred Qualifications

  • Experience working in a high volume warehouse environment.  
  • Experience with forklifts, pallet jacks and other material movement equipment.
  • Experience in distributing, sorting, or supply management preferred.
  • Ability to operate an electronic/manual pallet jack, postal system machines, and/or material tracking systems preferred.

Work Environment

Office/Warehouse environment

Starting Salary

USD $32,068.00/Yr.

Minimum Salary (with 2 years of NYPL service)

USD $36,879.00/Yr.

Union / Non Union

Local 1930


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