Library Administrative Assistant

US-NY-Manhattan
Job ID
2017-9791
# of Openings Remaining
1
Type
Full-Time Regular
Department
DAN LPA Jerome Robins Dance Division

Overview

The Library for the Performing Arts has one of the world’s most significant collections of research materials about music, dance, theatre, and recorded sound. A large part of this collection falls under the umbrella of “special collections,” which includes rare and fragile materials such as archival collections, loose sheet music, photographs, programs, clippings, scrapbooks, manuscripts, fine art, and rare books. All these materials are used in the Katharine Cornell-Guthrie McClintic Special Collections Reading Room on the 3rd floor of the library.

 

The Library for the Performing Arts Jerome Robbins Dance Division is seeking a Library Administrative Assistant to perform a wide range of clerical, secretarial and general office duties. 

Principal Responsibilities

  • Maintains the Curator’s calendar and prepares travel arrangements.  
  • Prepares requisitions for supplies and other divisional needs.
  • Prepares memoranda and internal communications, and drafts selected correspondence for Curator’s signature.  
  • Responds to telephone, mail, and email inquiries from Library staff and the general public.  
  • Responsible for meeting coordination and set-up including preparation of agendas and related materials.  
  • Takes minutes at designated meetings.  
  • Gathers and assembles information for routine and special reports.
  • Coordinates with ITG on building and upkeep of internal and external contact lists, JRDD mailing groups, handles scheduling and logistics for internal and external events and ensures that goals are met.
  • Coordinates data collection and transmission to various stakeholder groups including Marketing, Communication, Budget and Strategy.
  • Coordinates with the Special Events Office as needed.  
  • Performs related duties as required.

Key Competencies

  • Accountability and Professionalism
  • Customer Service
  • Collaboration and Teamwork
  • Job-Specific Knowledge and Skills

Minimum Qualifications

  • High School Diploma with successfully demonstrated administrative experience
  • Excellent interpersonal, oral and written communication skills, including the ability to respond effectively to phone inquiries and to deal tactfully, graciously and effectively with library staff and the public
  • Demonstrated ability to perform detailed work with speed and accuracy
  • Excellent organizational skills
  • Strong commitment to high quality and productivity
  • Successfully demonstrated ability to: work independently with minimal supervision in a collaborative team environment; exercise good judgment, discretion, and initiative, and meet deadlines
  • Demonstrated accurate typing skills and experience with standard business correspondence and proofreading standards
  • Demonstrated proficiency in the use of technology, including: standard office and presentation software; online tools and software applications including email, and online calendars

Preferred Qualifications

  • Associate's Degree

Work Environment

  • Research Library
  • Office

Starting Salary

USD $33,984.00/Yr.

Minimum Salary (with 2 years of NYPL service)

USD $39,082.00/Yr.

Union / Non Union

Local 1930

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