Building Manager

Location US-NY-Bronx
Job ID
2020-11353
# of Openings Remaining
1
Type
Full-Time
Department
FACADM Facilities Operations Administration

Overview

The Facilities department is tasked with keeping all NYPL locations safe, clean, comfortable and welcoming for our patrons and staff.  The Building Manager provides direction to a team of seven and coordinates the day to day operation and maintenance of the Bronx Library Center building. This includes organizing, distributing and verifying the work of the maintenance and  custodial staff and participating in their training. They also manage vendor and contractual service performance. The position requires diligent recordkeeping and other administrative duties related to maintaining an efficient and professional Facility Operations team.

Principal Responsibilities

We are looking for someone we can count on to…

Own:

  • All aspects of maintenance and cleaning operations at the Bronx Library Center
  • Supervision of the performance of Facilities staff
  • Completion of building audits to ensure compliance with accepted Library standards
  • Staff scheduling; assigns and inspects work to assure the highest quality results
  • Emergency response to weather events and systems failures; organize snow removal, grounds maintenance and site specific tasks
  • Special assignments; determine crew sizes, and ensure projects are competed in a timely manner

Grow:

  • Staff skills and knowledge in cleaning methods and techniques, and on the use of chemicals and machinery
  • Inventory and cost controls to effectively manage resources and supplies needed to operate the facility

Learn:

  • How the Facilities Department interacts with other divisions and departments
  • How to improve critical work functions and efficiencies in operationsLearn to diversify your knowledge of building operations, including mechanical and life safety systems

Improve:

  • The ability of NYPL to provide Library Patrons and Staff a safe and welcoming environment

 

Our expectations for this person are that within…

1 month, this person will:

  • Understand how the library is organized and physically laid out
  • Understand the specific goals and role of the Facilities Operations team in relation to other departments
  • Know their departmental contacts
  • Perform daily building inspections

 

3 months, this person will:

  • Serve as a primary point of contact for events
  • Participate in event planning meetings
  • Develop logistical plans
  • Oversee implementation of schedules for daily and periodic services 
  • Resolve scheduling problems

 

6 months and beyond, this person will:

  • Train Coordinators, LCs, ALC’s, JLC’s and Porters on proper techniques and procedures for Cleaning Operations
  • Fully serve as the Program Administrator of the Cleaning Operations Plan
  • Perform inspections and assessments independently
  • Develop cost estimates for OT labor to support events 

 

The teams I’ll be working with are:

  • Person reporting to: Borough Operations Manager, Bronx
  • People managing: Team of seven
  • Key partners: Operations Manager, Assistant Operations Manager, Sights and Services Staff, Events Personnel, Safety Department, Energy Department

 

Why should I join NYPL?

  • Mission
  • Benefits
  • Colleagues
  • Collections

Required Education & Experience

Successful candidates must have:

  • Bachelor’s degree and management experience in building operations; or equivalent combination of education and experience
  • Thorough knowledge of established practices and procedures for operating building equipment including the ability to resolve mechanical equipment problems
  • Substantial experience in maintaining building inventory, implementing and administration of preventive maintenance programs and preparation of work schedules for maintenance staff

Minimum Qualifications

  • Must be able to respond quickly and tactfully to emergency situations. Substantial experience in the monitoring and coordination of building renovations
  • Strong computer skills, must be able to read blueprints and have a working knowledge of a building monitoring system
  • Ability to respond to emergencies after hours
  • 4 plus years of successfully demonstrated supervisory experience
  • Demonstrated knowledge of industry standard cleaning methods and procedures, materials safety handling, and experience ordering and maintaining supplies and equipment
  • Must be able to communicate with staff, management at all levels and outside vendors /contractors
  • Good interpersonal skills, oral and written communication skills including demonstrating the ability to work well with Library staff at all levels

All team members are expected and encouraged to embody the NYPL Core Values:

  • Be Helpful to patrons and colleagues
  • Be Resourceful in solving problems 
  • Be Curious in all aspects of your work

Work Environment

Public library

Physical Duties

The physical elements of this job are:

  • Lifting requirements - YES
  • Travel requirements - Local NYC
  • Valid driver’s license and a clear driving record

Hours

The schedule for this position is:
- Monday - Friday 9:00am - 6:00pm
- Evenings and weekends as necessary

Union / Non Union

Non Union

Options

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