• Supervising Librarian, Adult Collections, BookOps

    Location US-NY-Long Island City
    Job ID
    # of Openings Remaining
    Full-Time Regular
    Book Ops
  • Overview

    BookOps is a shared library technical services organization that serves the New York Public Library and the Brooklyn Public Library. BookOps’ Selection Department coordinates, manages, and develops the print, media, and digital collections for the BookOps member libraries. Library materials are acquired in all formats for children, teen, adults, and world language users in accordance with the strategic goals and initiatives of the Brooklyn Public Library and the New York Public Library.


    The Supervising Librarian plays a central role in developing print, non-print, and digital collections for the adult population, and helps manage $7.5 million in adult materials appropriations on behalf of 150 BookOps member library locations. The Librarian works collaboratively within the Adult Collections team to assess collection performance and advise on collections strategy; they also keep up-to-date on changes in the profession and suggest changes to departmental operations accordingly. The position works with staff throughout the BookOps member libraries, both in branches and in other centralized departments, to promote the collections to the libraries’ user communities. The position also provides staff training as needed and liaises with vendors.


    Principal Responsibilities

    Reporting to the Adult Collections Coordinator, the Supervising Librarian will:

    • Work within a centralized collection development department to identify and select materials for patrons 18 and older in a variety of formats for the branches and digital collections of BookOps’ member libraries.
    • Work closely with the BookOps Collection Management team and member library Collection Liaisons on developing policies and guidelines aligned with the member libraries’ overall collections strategies.
    • Monitor the allocated budgets for the specific collection areas assigned to the position to select to ensure responsible expenditure of the yearly materials budget for that area.
    • Work collaboratively with branch librarians and site managers to identify current and emerging collection needs of local populations, including multicultural groups and immigrant communities.
    • Work with staff throughout the member libraries to promote the collections to the libraries’ user communities.
    • Work closely with BookOps’ Acquisitions department in such areas as managing approval plans and vendor relations.
    • Work with staff in relevant member library departments to identify materials that support the education and programming needs of the assigned selection area, as well as to meet the needs of member library programs, grants, and other strategic initiatives.
    • Participate in ongoing collection assessment and circulation analysis.
    • Serve on relevant committees.
    • Perform related duties as required.

    Minimum Qualifications

    • ALA-accredited Master’s Degree in Library and Information Studies.
    • 2 years relevant library work experience.
    • Successfully demonstrated experience training and supervising clerical staff or page staff, or other relevant supervisory experience.
    • Demonstrated knowledge of and comfort with web-based vendor interfaces, Microsoft Excel, other Microsoft Office software, ILS software, and G Suite software.
    • Successfully demonstrated commitment to public service.
    • Strong interpersonal, oral and written communication skills, reliability and flexibility and willingness to assume varied duties and assignments.
    • Successfully demonstrated ability to work effectively in a team environment.
    • Demonstrated flexibility, reliability, punctuality, and attention to detail.
    • Demonstrated commitment to the work of supporting adult library patrons and readers through participation in one or more activities that enhance readers’ advisory, such as professional book reviews, book discussion groups, professional committee service, or blogging.
    • Awareness of unique community needs of NYC and/or other large urban populations.
    • Knowledge of current trends and practices in the management and development of adult collections, including the practice of floating collections, standing order plans, and leasing models.
    • Knowledge of publishers and creators of books and other materials for adult audiences, publishing trends, and digital publishing.
    • Knowledge of genres in adult fiction and/or subject areas in nonfiction.
    • Demonstrated ability to assess and act on statistical information such as circulation figures and CollectionHQ reports.
    • Experience managing multiple budget lines over time in response to internal and external factors.
    • Experience with project management.
    • Knowledge of more than one language is preferred.

    Preferred Qualifications

    • Prioritization - Responds quickly and professionally to requests from multiple stakeholders in order of urgency and importance to strategic goals of member libraries.
    • Communication - Writes and speaks thoughtfully and effectively. Capable of changing communication style in order to meet needs of intended audience.
    • Analysis - Able to quickly analyze and synthesize large amounts of data. Provides succinct explanations of data analysis and suggested actions if warranted. Can recognize connections between statistical information and real-world situations.

    All team members are expected and encouraged to embody the NYPL Core Values:

    • Be Helpful to patrons and colleagues
    • Be Resourceful in solving problems
    • Be Curious in all aspects of your work

    Physical Duties

    • Limited physical effort is required.
    • Light lifting required.
    • Lifting up to 40 lbs. required.
    • Travel within NYC required.

    Union / Non Union

    Local 1930


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