• Deputy Director for Collection Management - BookOps

    Location US-NY-Long Island City
    Job ID
    # of Openings Remaining
    Full-Time Regular
    BKOPSADM BookOps Administration
  • Overview

    BookOps is a fully consolidated, jointly governed and funded, shared library technical services organization that serves the Brooklyn Public Library (BPL) and the New York Public Library (NYPL). BookOps provides a centralized management of the two systems’ selection, acquisitions, processing, and distribution of circulating materials in all formats—including digital—and newly published materials for NYPL’s general research collections.


    The Deputy Director for Collection Management plans, directs, and administers the collections efforts for the systemwide library collections of BPL and the systemwide circulating collections of NYPL by overseeing a team of three departments: Acquisitions, Cataloging, and Selection.

    Principal Responsibilities

    Reporting the Director of BookOps, the Deputy Director for Collection Management:

    • In collaboration with BookOps’ Assistant Director for NYPL Research Materials, administers the acquisitions and cataloging efforts of regularly published materials entering the Research collections of NYPL
    • Ensures items added to the collections of member libraries are relevant, accessible, current, diverse, and support each library system’s strategic collection goals
    • In support of each member library’s strategic collection goals, develops and implements short- and long-term plans for streamlined collection management processes and activities at BookOps that effectively reduce duplicative effort
    • Works with each member library to formulate recommended materials budget allocations for each library following strategic collection goals and annual materials budgets; monitors and reports out to BookOps member libraries on materials budget expenditures
    • Develops, reviews, recommends, and negotiates bids, licenses, and vendor/consultant contracts for the purchase, lease, licensing, and/or cataloging of library materials in all formats, equipment, or services; monitors vendor and consultant contract compliance and performance
    • Investigates and implements new internal and vendor methods to improve and support library collections
    • Serves as a point person with the Collection Liaison for each member library, assessing and prioritizing needs, issues, special projects, and performance to ensure BookOps collection management activities are correctly serving the strategic needs of each institution
    • Selects, appoints, leads, directs, and evaluates the BookOps Assistant Directors for Acquisitions, Cataloging, and Selection
    • As invited, participates in the planning, decision making, and implementation of member libraries’ policies around collections and collection use, including the development and implementation of collection management plans and materials selection policies for each library
    • Leads or participates in member libraries’ staff training related to collection management.
    • Keeps abreast of current trends, emerging technologies, issues, and research in library collection management
    • Represents BooksOps, and by extension member libraries, in professional and public forums
    • Assures the appropriate expansion and/or integration of technology into the collection management process and procedures
    • Maintains regular statistics and other performance information for use by BookOps member libraries, both collectively and individually, in evaluating BookOps deliverables, strategic planning, annual reports, etc.
    • Performs related duties as required

    NYPL Core Values

    • Helpful
    • Resourceful
    • Curious

    Minimum Qualifications

    • ALA-accredited Master’s degree in Library or Information Science
    • 5+ years of progressively responsible administrative or managerial experience in public library collection management
    • Thorough knowledge of theories, practices, trends, activities, tools, and vendors associated with the acquisition, arrangement, cataloging, selection, and weeding of public library materials
    • Wide knowledge of publishing industry trends and library vendors
    • Knowledge of the principles of Intellectual Freedom in library collections
    • Successfully demonstrated ability to work effectively, manage change, and provide vision in a team environment
    • Strong organizational skills and the ability to lead and manage multiple tasks simultaneously in a demanding environment
    • Demonstrated budget analysis and planning skills, especially within a large, complex organization
    • Demonstrated experience in negotiating, contract development, and vendor relations
    • Excellent interpersonal, oral, and written communication skills, including those necessary to participate in interviews, presentations, and/or published articles
    • Demonstrated commitment and ability to lead and develop a diverse group of staff in a union environment
    • Demonstrated long-range planning, workflow improvement, and project implementation skills
    • Demonstrated flexibility, reliability, and attention to detail

    Preferred Qualifications





    Physical Duties

    • May require travel within NYC
    • Must be able to lift 30 lbs.


    35 hours per week
    Monday - Friday
    Evenings and weekends as required

    Union / Non Union

    Non Union


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