• Associate Manager, Government Grants

    Location US-NY-New York
    Job ID
    # of Openings Remaining
    Full-Time Regular
    GOVREL Office of Government & Community Affairs
  • Overview

    The New York Public Library seeks a motivated grants manager with an interest in the Library and its mission, and the ability to help NYPL find opportunities for government grants and aid. This position will serve an important role in managing the Library’s government grant and aid process, and will work on a variety of key projects, including the advancement of government funded initiatives and capital projects in the branch and research libraries. This position will also work with elected and government officials at the City, State and Federal levels to preserve and expand funding of the library.

    Principal Responsibilities

    Under the direction of the Manager for Government and Community Affairs, the Associate Manager is responsible for:

    • Drafting letters of inquiry, proposals, responding to government Requests For Proposals (RFPs) and Aid programs, renewal requests, and interim and final reports to government agencies, including but not limited to:
      • New York State Education Department formula and per capita aid totaling $21M annually
      • State and City special legislative projects for a range of activities and projects
      • Dormitory Authority-issued grants for capital construction and facilities-related improvements
      • Competitive RFPs and other funding requests to NYC agencies, including the Department of Youth and Community Development and the Department of Information Technology and Telecommunications, and NYS departments and agencies, such as State Education, Homeland Security, and the Regional Economic Development Council’s consolidated funding application
    • Conducting regular research for new funding opportunities, including government RFPs, and determining feasibility in conjunction with the Library’s funding priorities.
    • Serving as the liaison in proposal responses to a competitive government RFP opportunity
    • Facilitating the completion of government contract, grant agreement or MOUs, in coordination with internal and external stakeholders.
    • Collecting and reviewing data, preparing grant performance and financial reports for state, city, and federal agencies, in conjunction with other Library offices.
    • Coordinating grant details and funding opportunities with external organizations as well as internal staff; and facilitating grants management with these entities once a project is awarded.
    • Coordinate all aspects of grantor stewardship, including relationships with government agency staff, including NY State Education.
    • Organizing and attending site visits, tours, and presentations.
    • Drafting briefing papers and strategy recommendations for senior Library Staff.
    • Proofreading and editing colleagues’ work.
    • Acquiring and maintaining sound knowledge and understanding of the organization, its mission, values, strategic goals, and programs.
    • Other duties as assigned.

    Managerial/ Supervisory Responsibilities



    Minimum Qualifications

    • Bachelor’s degree from a four-year college or university or equivalent combination of education and experience
    • Minimum of two years of related grant experience, with a demonstrated record of success in proposal writing and related management
    • Demonstrated knowledge of City, State and Federal Government grant-funded programs
    • Excellent project and time management skills and ability to manage multiple projects and effectively set priorities
    • Successfully demonstrated grant management experience, preferably to government agencies, with experience in project management.
    • Strong interpersonal, oral and written communication skills
    • Ability to work effectively with a diverse and decentralized staff
    • Strong computer skills, including Microsoft Excel, Microsoft Word and Google Suite
    • Writing sample(s) will be required



    Preferred Qualifications

           Understanding of non-profit organizations and public libraries preferred

    Union / Non Union

    Non Union


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