• Associate Director for Digital Collections Management and Discovery

    Location US-NY-Manhattan
    Job ID
    # of Openings Remaining
    Full-Time Regular
    COLLCTNS Collections Strategy Office
  • Overview

    The New York Public Library is one of the world’s great public research libraries. Its four research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. The Collections and Research Services Department is responsible for establishing a unified strategic vision for NYPL’s Research Collections, including aligning budget resources to support and enhance collecting priorities; formulating and implementing a clear, responsible collection management and preservation plan for the lifecycle of all research collection material; and establishing a comprehensive digital collections strategy. In close collaboration with the Digital Team and other departments, the department identifies and establishes priorities for the development and design of discovery interfaces that provide a unified and enhanced search experience for collections and services; and coordinates the development and assessment of research services that position the Library as a vital resource to support learning, creativity, scholarship, and enterprise.


    Under the direction of the Astor Director for Collections and Research Services, the Associate Director for Digital Collections Management and Discovery provides strategic and strong administrative leadership in the integration, optimization, and assessment of digital collection operations; oversees the evolving formation and implementation of a digital preservation strategy; and plays a critical role in the development of a comprehensive and cohesive digital collection strategy building on more than twenty years of NYPL leadership in engagement with digital collections.  


    The Associate Director provides strong leadership and coordination in the strategic planning and implementation of policies, systems, and services to support the digital lifecycle of collections. S/he oversees the operations of the Digital Imaging Unit, the Audio and Moving Image preservation unit, vendor-contracted services, the Digital Preservation Manager; and product management for systems that promote discovery and access to collections, including collaborative platforms such as DPLA, HathiTrust, and the ReCAP Shared Collection. S/he collaborates with Library leaders in the Digital and IT teams to align the goals of digital preservation and digital collection services with current and future needs, including enhancing and upgrading repository infrastructures and optimizing end-to-end processes.  Working with curators and other staff, the Associate Director provides leadership in the development of a comprehensive digital collection strategy, and related policies and priorities, including selection for digitization and collecting born digital materials. S/he also provides leadership and direction for the development of digital innovation projects and public engagement with digital collections.

    Principal Responsibilities

    Reporting to the Astor Director for Collections and Research Services, the Associate Director:

    • Leads the development and dissemination of standards, requirements, policies and procedures for digital preservation, digital collections production, and selection for digitization
    • Oversees digital reformatting and production services and the staff devoted to these functions
    • Assesses and evaluates digital services, both selection and production, to optimize processes and determine impact
    • Develops project plans to ensure timely and successful completion of digital projects
    • Maintains close, collaborative and productive relationships with the Digital Team, IT, and other technical service units
    • Works closely with the Associate Director for Rights and Permissions, and collaborates with the Associate Director for Special Collections and Preservation on workflows and related processes
    • Communicates to audiences internally and externally the aim, strategy and milestones for NYPL’s digital collections program; participates in fundraising initiatives, and preparing grant proposals
    • Responsible for investigating and implementing a discovery interface for NYPL’s e-resources
    • Cultivates and leverages institutional partnerships to promote discovery of and expanded access to NYPL collections and is responsible for managing external collaborative digital partnerships
    • Stays current with developments in the field, including evaluating and assessing new technology products and services
    • Establishes a record of participation in and contributions to the profession by serving on committees and representing the Library at professional organizations, conferences, and various public meetings

    NYPL Core Values

    • Helpful
    • Resourceful
    • Curious

    Minimum Qualifications

    • Master’s degree from an ALA-accredited library school or an advanced degree and equivalent experience in a research library
    • Minimum of seven years of professional experience in library technical services with increasingly responsible leadership and supervisory experience, including experience in managing collection reformatting and digital production services as well as contracted vendor services
    • Demonstrated ability and achievement in managing staff, including experience successfully managing organizational change
    • Advanced knowledge of the application of digital software and discovery systems
    • Successfully demonstrated experience in the areas of project and product management, problem-solving, and decision-making in a collaborative and coordinated planning environment
    • Demonstrated ability to develop and sustain effective working relationships internally and externally
    • Demonstrated ability to work collaboratively and independently with various groups within a complex organization
    • Excellent interpersonal, verbal, and written communication skills
    • Knowledge of trends in digital collections and collaborative shared collections
    • Strong commitment to excellence in public service and innovative approaches to discovery services

    Preferred Qualifications

    • Advanced degree in the humanities
    • Knowledge of project management methodologies such as Agile Scrum, Waterfall as well as various PM applications
    • Experience managing ILS vendor relations and products

    Work Environment

    • Research Library setting
    • May require travel within NYC


    Union / Non Union

    Non Union


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