• Installation Manager

    Location US-NY-Manhattan
    Job ID
    # of Openings Remaining
    Full-Time Regular
    EPO Exhibitions Department
  • Overview

    The Exhibitions department develops, organizes, implements, and executes all aspects relating to the presentation of exhibitions and displays at the Schwarzman Building (SASB) and the Library for the Performing Arts (LPA). Exhibitions are the most direct reflection of the breadth of NYPL’s collections and provide the only means by which the public, outside of scholars and writers, can gain access to its extraordinary holdings. By their very nature, exhibitions tell stories, serve as catalysts for ideas, and encourage new ways of thinking and learning. While providing insights into the collections, exhibitions serve to confirm NYPL’s ability to make accessible the most important intellectual, historic, literary, and artistic ideas created. 

    Principal Responsibilities

    This position ensures the safety and proper handling of all collection material and exhibition elements in accordance with the highest standards of museum exhibitions.  The Installation Manager hires, supervises, and manages full- and part-time art handlers; generates estimates of staffing, supplies, and fabrication costs to assist in the exhibition budgeting process and subsequently oversees the approved budget insofar as installation costs; and supervises and coordinates all fabricators, construction workers, specialist installers and related vendors.



    • Manages and coordinates full- and part-time staff of art handlers in the preparation, installation, and deinstallation of all objects and ancillary components for exhibitions and special displays to ensure quality and timely completion of assignments
    • Identifies, interviews, and hires temporary art handlers for exhibitions and displays
    • Maintains an up-to-date pool of freelance art handlers with flexible skill sets to meet project needs
    • Works closely with the Director and Assistant Director of Exhibitions, Associate Director of Exhibitions, Curatorial Associate,
    • Exhibition Designer (Exhibitions Team) and contracted exhibition and graphics designers, contractors, and curators in the creation and implementation of the design plan for exhibitions
    • Participates in meetings with Library staff, curators, and contractors on an ongoing basis
    • Provides management expertise in the areas of fabrication and general construction issues
    • Provides skills training to staff in the preparation, installation, and deinstallation of collection objects and custom-built 3D elements
    • Creates and adheres to installation and deinstallation budgets
    • Administration and recordkeeping relating to all aspects of preparation, installation, and deinstallation of exhibitions
    • Manages bid documentation, bid leveling and negotiation processes for vendors and fabricators to meet budget parameters
    • Responsible for the mount making and framing workshops including ordering installation and office supplies, equipment, and maintenance of equipment, cases, bonnets, furniture, carts, etc.
    • Responsible for identifying audio/visual specialists
    • Responsible for identifying, ordering, and installation of audio/visualequipment
    • Plans, reviews, and adheres to design schedules relating to all aspects of preparation and installation, including framing and mount making needs with the Exhibitions Team, graphic and exhibition designers, and related staff
    • Ongoing coordination with exhibition and graphic designers, fabricators, construction managers, and audio/visual specialists
    • Oversight relating to the installation and deinstallation of all objects, graphic components including custom-built furniture, freestanding structures, audio/video equipment, book mounts, casework, vitrines, etc.
    • Identifies independent contractors relating to all physical aspects of an exhibition such as three-dimensional construction, case retrofitting and custom design, lighting, audio/visual components, painting, installation of exhibition graphics, etc.
    • Coordination of in-house operational staff, as needed
    • Produces layouts for third floor exhibitions
    • Monitors the daily inspection of the exhibition galleries and objects on display
    • Manages, supervises, and coordinates the framing of flat materials and mount making for book materials lent to outside institutions as part of the Library’s Loan Program
    • Works directly with artists on site-specific installations
    • Other duties as required

    Managerial/ Supervisory Responsibilities

    Three full-time art handlers report directly to this position as do hourly staff (between four to seven) hired on a temporary basis for each exhibition.  This position also supervises the work of independent contractors hired to construct the exhibition elements and manages all independent contractors hired for independent contractual work.

    NYPL Core Values




    Minimum Qualifications

    • Bachelor's degree in an art-related discipline, museum studies or a related field and relevant experience in museum or gallery work or; an equivalent combination of education and experience
    • Experience in the production of both temporary and permanent installations
    • Minimum of 5 years hiring, supervising and managing staff in the preparation, installation and deinstallation of exhibitions
    • Minimum of 5 years of successfully demonstrated experience with artifact handling, exhibition installation and maintenance techniques, mount making, and framing
    • Ability to work independently as well as in teams
    • Ability to effectively manage, problem solve, and track multiple projects simultaneously; prioritize troubleshooting; work well under pressure with a high degree of accuracy; and meet deadline driven and overlapping individual, departmental and organizational requirements
    • Demonstrated skills using carpentry tools, machinery, and an understanding of the practices of museum exhibition construction
    • Proficiency in materials to meet conservation requirements
    • Knowledge of artwork security and safety practices in a museum environment
    • Demonstrated ability to read architectural drawings, renderings, layouts
    • Ability to anticipate, intervene, and prevent potentially harmful circumstances while handling artwork 
    • Budget development skills and cost estimating experience
    • Demonstrated ability to coordinate and oversee multiple contractors and vendors
    • Strong communication skills, both spoken and written
    • Ability to establish and maintain effective, tactful, and courteous working relationships with colleagues, artists, fabricators, manufacturers, designers, etc.
    • Demonstrated ability to use Microsoft Office, Word, Excel, and PowerPoint

    Preferred Qualifications

    Demonstrated ability to use Vectorworks

    Work Environment

    Gallery settings, office spaces, and mount making and frame shops.

    Union / Non Union

    Non Union


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