• Senior Contracts Specialist

    Location US-NY-Manhattan
    Job ID
    2018-10152
    # of Openings Remaining
    1
    Type
    Full-Time Regular
    Department
    PURCH Office of Procurement & Risk Management
  • Overview

    The Procurement Office is responsible for leading and overseeing the Library’s procurement activities, including sourcing suppliers, contract management, organizational spend management, and risk management.  The Procurement team designs and executes processes that enable effective procurement of goods and services from qualified suppliers while ensuring compliance with audit and business control requirements.  Partnering with departments across the organization, the team delivers high quality procurement services that maximize the Library’s purchasing power and take advantage of savings opportunities.

     

    The Library is seeking a Senior Contracts Specialist to maintain and review all Contracts to insure 100% compliance with procurement policies and identify opportunities to reduce costs throughout the organization.  The Contract Specialist will have experience with New York State or New York City government procurement, preferrably public procurement experience in a not-for-profit or educational environment. 

    Principal Responsibilities

    Reporting to the Director of Procurement and Risk Management, the Senior Contracts Specialist will:

    • Develop new and enhance existing innovative procurement tools and decisions to support the NYPL’s capital project requirements, fulfill MWBE goals, IT/Digital SLA’s, and departmental contract intake process
    • Manage decisions regarding task order solicitation processes, documents and schedules, while conducting site visits and managing responses to solicitation questions and issues
    • Manage Workday database and produce procurement management reports, while administering task and change order process
    • Maintain existing and expiring contracts with various NYPL departments.
    • Manage NYS, NYC, and requirement contracts
    • Oversee award process which includes proposal evaluations, recommendations while providing direction on procurement procedures
    • Performs related duties as required

    NYPL Core Values

    • Helpful
    • Resourceful
    • Curious

    Minimum Qualifications

    • A Bachelor’s level Degree from an accredited institution
    • At least three (3) years of demonstrably successful experience in public procurement or related areas, preferably with a unit of New York State or New York City government
    • Thorough knowledge and experience with RFx's, vendor evaluation, vendor negotiation, contracting and contract terms and conditions
    • Excellent written and oral communication
    • Demonstrated proficiency in organizing and managing multiple projects
    • Strong critical thinking and problem-solving skills
    • Experience managing competing priorities and interpersonal relationships
    • Ability to work independently
    • Experience with NYC, NYS, and Requirements Contracts
    • Proficient with Google Applications and Microsoft Office (Word, Excel), including document editing and tracking changes
    • Experience with automated procurement systems

    Preferred Qualifications

    • A Master’s Degree in public administration or a related field from an accredited institution is a plus
    • Procurement experience in a Not-for-Profit or New York State/ New York City Government environment strongly preferred
    • Experience with  government procurement
    • Current certification from a recognized national contracting professional organization or national procurement organization preferred
    • Experience utilizing Workday strongly preferred

    Work Environment

    • Office setting

    Hours

    35 hours per week
    Monday - Friday 9:00am - 5:00pm
    Evenings and weekends as required
    Schedule subject to change

    Union / Non Union

    Non Union

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