• Accounts Payable Associate

    Location US-NY-Manhattan
    Job ID
    2018-10068
    # of Openings Remaining
    1
    Type
    Full-Time Regular
    Department
    ACCT Accounting Office
  • Overview

    The Accounts Payable (AP) function of the Library is centralized. AP is responsible for the processing of all invoices associated with the Library’s 90+ locations. The Department’s role in the overall strategic direction of the Library is to ensure all of the Library’s vendors and service providers are paid accurately and timely, in order to prevent any disruptions in the services provided by the Library to the public.

     

    The Accounts Payable Associate position is critical to the daily operations of the Finance Department. We currently process approximately 500 invoices per week for our 90+ locations and approximately 50 employee expense reports, which may have multiple attachments. The Accounts Payable Associate position is necessary to ensure continuance of timely and accurate processing of supplier invoices as well as employee expense reimbursements.

    Principal Responsibilities

    Reporting to the Assistant Manager of Accounts Payable, the Associate:

    • Verifies and processes invoices, check requisitions, and reviews employees’ expense reports for compliance with NYPL’s policies,  completeness and accuracy
    • Responds to inquiries from suppliers and library staff
    • Assist with printing and distribution of checks
    • Maintains accounts payable files and records
    • Assist in the training of Workday end users
    • Liaison with vendors, purchasing and other departments to resolve issues
    • Performs other related duties as required

    NYPL Core Values

    • Helpful
    • Resourceful
    • Curious

    Minimum Qualifications

    • Associate’s degree in accounting, business or related field, and two years successfully demonstrated accounts payable experience
    • Ability to organize work and accurately and efficiently perform detailed tasks
    • Successfully demonstrated ability to work well independently as well as in a team environment
    • Good interpersonal skills with demonstrated ability to effectively interact with other departments and employees with professionalism
    • Demonstrated commitment to a high level of customer service
    • Ability to work flexible hours and willingness to exhibit a high level of commitment to the job
    • Strong technology skills, including intermediate to advance level competency with Excel
    • Experience with computerized accounting software

    Preferred Qualifications

    • Experience utilizing Workday strongly preferred

    Work Environment

    • Office Environment

    Hours

    35 Hour Work Week
    Monday-Friday
    Evenings and Weekends as required

    Union / Non Union

    Non Union

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